Advertising Sales Coordinator

Position Summary

The Advertising Sales Coordinator will support the Sales Director and VP, Marketing & Sales/Publisher with the sales efforts for a luxury and lifestyle publication. This position will handle client relations, create proposals, create and input insertion orders into billing system, manage web banner ad system, and secure print and digital advertiser collateral. Source products, coordinate items and handle all logistics for front of book product pages. Additional responsibilities include updating key documents, weekly interoffice reports, expenses and general office/administrative duties.

Principal Accountabilities

  • Process all client requests
  • Organize key documents
  • Billing (generate and input Insertion Orders)
  • Update and distribute proposals, advertising collateral and marketing materials
  • Manage and update sales CRM system; including analyzing and creating contracts, running reports, and assisting with production needs.
  • Maintain estimates, positioning charts and schematic for upcoming issues
  • Assist sales representatives internationally
  • Manage expense reports

Job Qualifications


Bachelor’s Degree in Marketing or related field


2-5 years of experience in Advertising, Marketing, Communications or related field


  • Collaboration
  • Excellent organizational, oral and written communication skills
  • Ability to work in a fast-paced environment with frequent deadlines
  • Ability to manage competing priorities and to prioritize tasks in a timely manner
  • Strong interpersonal skills, ability to handle multiple projects at once
  • High attention to detail; accuracy is key


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This job is in our New York office