Careers

Senior Accounts Payable Specialist

Position Summary

Pace, North America’s leading and largest independently owned brand storytelling agency, is looking for a skilled Senior Accounts Payable Specialist to join our team in Greensboro, NC.  The Senior Accounts Payable Specialist is responsible for processing full cycle accounts payable, vendor statement reconciliations and providing general support to the accounting team as needed.

Qualified candidates will have a completed Bachelor’s Degree in Accounting, Finance or Business Administration, and a minimum of three years of experience processing full-cycle accounts payable. 

Principal Accountabilities

  • Daily monitoring of Accounts Payable email account
  • Maintain positive relationships with internal and external clients
  • Oversight and review of paperless invoice submission process
  • Organize and process high volume accounts payable invoices
  • Download FedEx invoices from online billing website, then code shipments, sort into invoices, submit for approval, and enter for payment.
  • Review expense reports for compliance with company policy and submit to FP&A for coding approval
  • Corporate credit card program administration including setup of new cardholders, password resets, ensure fraud reports are resolved, and monthly audit of receipts, coding, and manager approval.
  • Download and organize corporate travel charges, reconcile to credit card statement, submit for approval and import into ERP system.
  • Review of Data Entry batches from Receptionist
  • Prepare weekly Cash Requirements report and report cash disbursement totals to CFO
  • Process all payment types (ACH’s, checks, Wires) and ensure that vendors are paid according to company policy
  • Send Positive Pay reports to the bank for ACH’s and checks
  • Retain electronic invoice copies subject to sales tax
  • Monthly review and reconciliation of vendor statements to ERP system
  • Research aged checks and reissue or place in escheats as appropriate
  • Request and follow up on appropriate forms for vendor record maintenance such as W-8, W-9, ACH authorization and wire instructions
  • Setup and maintain vendor records including banking instructions for payment
  • Maintain company archive files and records in accordance with company policy and regulatory requirements
  • 1099-MISC information compliance, maintenance and annual submission to 3rd party filing service
  • Complete annual 1042 forms for foreign vendor payments under the guidance of the Director of Tax
  • Assist Controller with balance sheet reconciliations
  • Prepare import file of phone bill coding
  • Sales Tax Preparation and Online Filing
  • Assist Controller with monthly commission statements and submit to payroll
  • Download monthly Merchant credit card fee statement and charges, reconcile to bank records and create journal entry for fees
  • Continually evaluate accounts payable processes and offer solutions for improvement
  • Perform cross functional support as necessary to other team members
  • Assist with projects as needed

Job Qualifications

Education:  Bachelor’s Degree in Business Administration, Accounting or Finance.

Experience: Minimum three years of experience processing full-cycle accounts payable.

Skills:

  • Reliable and well organized, excellent time management skills, high attention to detail
  • Ability to communicate professionally and effectively with employees and vendors
  • Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
  • Strong PC skills including Microsoft Word, Excel and Outlook
  • Experience using Sage 100 Advanced ERP (MAS 200), a plus
  • Knowledge of IRS Form 1099-MISC requirements, a plus
  • Knowledge of IRS Form 1042 requirements, a plus

 

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This job is in our Greensboro office